Registration information

Registration for conference participants is open through May 27th, 2016. All conference and hotel registrations are handled through this link. Hotels are also booked through that link.

Conference registration information

Conference price
Registration type Price Note
Early3200 DKKRegistration deadline: April 15
Regular4000 DKK≈ 540 €
Student (early bird)2000 DKKRegistration deadline: April 15
Student2500 DKK

Please note that VAT is not added on conference payments in Denmark, and therefore is not deductible.

The following items are included in the participant fee: Entrance to all conference sessions, participants kit, lunches, coffee/tea in breaks during conference days and the Opening reception at the HC Ørsteds Institute June 27th.

On-site Registration

There will be no on-site registration and the on-line registration will close Wednesday June 22.

Final Registration

Participants must register at the Registration Desk (Universitetsparken 5) upon arrival at the conference.

Conference Secretariat

NORDSTAT 2016
c/o DIS Congress Service
Herlev Ringvej 2C
DK-2730 Herlev
Denmark
Telephone:+45 4492 4492
Telefax:+45 4492 5050
E-mail: participants@discongress.com

Payment

Payment must be made in Danish Kroner (DKK) to the order of NORDSTAT, c/o DIS Congress Service and remitted as follows:

  • by bank transfer to account No. 4180-4180566481(NORDSTAT)–IBAN No. DK7230004180566481, Swift code: DABADKKK in Danske Bank, Holmens Kanal 2, DK-1090 Copenhagen K, Denmark.
  • By electronic invoice (only for Danish delegates). På grund af den lange ekspeditionstid for EAN-fakturaer, er denne betalingsmåde ikke mulig senere end 30 dage før konference start. EAN gebyr er på kr 39,-
  • by charging your Credit Card

Due to high credit card fees the conference organizer appreciates payments made by bank transfer

IMPORTANT: Please remember to state NORDSTAT and participant’s name on all money transfers to the Conference Secretariat.

Terms and conditions
Confirmation

It is your personal responsibility that all details such as address, booked events, hotel reservation, date of arrival and departure, etc. are in accordance to your wishes. We therefore strongly recommend that you read and check the letter of confirmation of registration carefully to avoid errors. In the event of any errors in the confirmed, please contact DIS Congress Service in writing.

Cancellation of participation (a written request is mandatory)

Pre-registered participants who are unable to attend the Conference will have their paid fees refunded less a processing fee of DKK 400 provided written notice of non-attendance is received by the Conference Secre-tariat before Maj 27, 2016. All refunds will be processed after the Conference. If cancellation is made after this date no refund of fee can be expected.

Accommodation

Reservation

In order to secure accommodation suiting your needs and wishes, you are encouraged to book as soon as possible. If the hotel of your choice is not available at the time of booking, the closest alternative will be allocated.

If for some reason it is more convenient for you to book the hotel room after having registered for the conference it is still possible to book and achieve the favourable conference rate.

In order to book a room after having registered online please email us on participants@discongress.com

Available hotels

Hotel Kong Arthur ****

Nørre Søgade 11, 1370 Copenhagen K

Hotel Kong Arthur enjoys a unique location in the city centre, only 5 minutes from Nørreport station with Metro connection to Copenhagen Airport. The style was created especially for the hotel inspired by the legend of Kong Arthur complete with modern facilities. Guests are made to feel welcome in a familiar, cosy atmosphere. All 155 rooms are non-smoking. The hotel offers free high-speed internet in the entire hotel, room service and private parking facilities, available for a fee. Copenhagen's largest spa, Ni'mat Spa, is situated at Hotel Kong Arthur. In Ni'mat Spa you will experience a unique spa environment, inspired by Asian traditions.

Grand Lit Single use DKK 1,250 per night
Grand Lit Double use DKK 1,425 per night

The above prices are including breakfast and taxes.

Central station: 1,6 km
Metro: 650 metres (Nørreport)
Venue: 27 minutes (walking)

Ibsens Hotel ***

Vendersgade 23, 1363 Copenhagen K

Ibsens Hotel is located in the heart of Copenhagen, in the delightful Nansensgade area next door to cafés, quirky shops and restaurants, and the City Lakes. Nørreport Station, with Metro and S-trains, is only 5 minutes away. The 118 rooms are cosy and each floor is kept in a unique style. One floor is entirely in the classic Danish design, others in a more bohemian taste, with interesting and unique antique pieces scattered around them. Ibsens Lounge gives room for multiple purposes: When you need a drink, a tranquil place to check your e-mail, breakfast or a sandwich. All rooms are non-smoking. Guests are offered free high-speed internet in the entire hotel.

Medium Single use DKK 1,120 per night
Medium Double use DKK 1,275 per night

The above prices are including breakfast and taxes.

Central station: 1,5 km
Metro: 400 metres (Nørreport)
Venue: 27 minutes (walking)

CABINN Scandinavia **

Vodroffsvej 55, 1900 Frederiksberg C

CABINN Scandinavia is located at Frederiksberg near the Lakes and the Metro station Forum; just 10 minutes’ walk from the city centre of Copenhagen with the Tivoli Gardens and the pedestrian street, Strøget. The hotel has 201 rooms, of which 25 are especially designed for wheelchair users. All rooms have private bath with shower, television, telephone and an electric kettle with free tea and coffee. All standard rooms have bunk beds. Free wireless internet (hot-spot) in the lobby area and free guest computer. The hotel has a breakfast restaurant and parking facilities (fees apply). Smoking is not allowed inside the hotel.

Single room DKK 560
Double room/bunk beds DKK 690

The above prices are including taxes, but excluding breakfast.

Central station: 1,1 km
Metro: 400 metres (Nørreport)
Venue: 32 minutes (walking)

Deposit, cancellation and changes

Reservations of hotel rooms must be backed up by a deposit payment. The deposit serves as a guarantee to the hotel for the first night and will be deducted from the participants’ hotel bill upon check-out . ALL REMAINING NIGHTS ARE TO BE PAID AT THE HOTEL UPON ARRIVAL.

In case of cancellation or changes: Before the 26th of May, 2016 the deposit will be refunded, between the 26th of May, 2016 and the 10th of June, 2016 the deposit will only be refunded if DIS Congress Service is able to allocate the cancelled room-nights to another guest.
After the 10th of June,2016 no refund of hotel deposit will be made. Please note that in case of cancellation all hotels are legally authorized to charge the entire stay as booked by the customer also in case of no-show.
All changes must be made to DIS Congress Service in writing and not to the hotel.

All bookings will be made on a first-come first served basis after receipt of hotel deposit, as long as DIS has rooms available.

Important dates

  • February 1st

    Conference registration and abstract submission opens.

    See here for information on the registration process, and go to registration page

  • March 28th

    Deadline for abstract submission

  • April 4th

    Decision on submitted abstracts

  • April 15

    Deadline for early bird registration

  • June 27

    Nordstat conference begins

Social programme

Opening reception

Venue The opening reception is held on Monday at 18:00 in the beautiful garden of the HC Ørsteds institute. There will be light refreshments accompanied by live music. Venue: Universitetsparken 5. Price: included.

Conference dinner

Admiral Hotel The conference dinner is held on Wednesday at 18:30 at the restaurant of the historic Admiral hotel. The restaurant is beautifully situated in an 18th century warehose just by the old harbour neighbouring the Royal Palace and the Royal Playhouse. Street address: Toldbodgade 24. Price: DKK 400

Conference excursion

Rundetaarn The excursion takes place on Tuesday afternoon from 16:00-19:30. You will be in for an exciting guided walking tour through old Copenhagen. You will experience Pistolstræde and the Round Tower, which was built by King Christian IV between 1637 and 1642. The tour will continue to Gråbrødre Torv, an old charming square of Copenhagen with buildings with various colours. The tour also includes a view of Vor Frue Kirke which is the cathedral of Copenhagen. It is situated on Vor Frue Plads next to the main building of the University of Copenhagen. Further on we at the imposing Christiansborg, the seat of the Danish Parliament, and later on have a light meal at restaurant "Maven".Price: DKK 375. Venue: Ibsens Hotel, Vendersgade 23 at 16.00